Term, Conditions & ADDITIONAL Information
Quotations
All prices are inclusive of VAT at 20%.
All quotations are valid for 2 months from the date of quotation.
Final Confirmation of Details
Final guest numbers, along with menu choices and any dietary requirements are required at least 14 days before the event. If party numbers decrease within 14 days of the event no cost reduction will be made.
Deposits
All clients are required to pay a 20% non-refundable deposit to secure their booking with A to Zest. This deposit is to be paid within
14 days of receipt of their invoice. A second deposit of 40% of the total is required 6 weeks prior to the event and a final deposit of 40% 7 days prior to the event. Any alternative payment terms must be agreed in writing before any initial deposit is made.
Minimum Numbers
We cater for a minimum of 20 guests.
Cancellation
If a confirmed event is cancelled the following charges will apply:
Within seven working days of event - 100%
Within fourteen working days of event - 75%
Within twenty-one working days of event - 50%
Within twenty-eight working days of event - 25%
Force Majeure
No liability is accepted by A to Zest Events due to circumstances beyond A to Zests control.
Corkage and Bottle Disposal
A to Zest does not charge corkage. Please bear in mind disposal of glass bottles - we are unable to clear away empty bottles unless we have supplied your drinks.
Staffing
Staffing costs can vary considerably depending on the duration of the event and the number of guests.
To give an approximate indication, staffing an average event would cost an extra £16 per guest. Please note staff retained after midnight will be charged at time + 1⁄2.
If the event continues beyond the agreed finish time, supplementary staff costs will apply. Each member of staff will be charged to the client at their corresponding hourly rate.
Dietary Requirements
We can cater for all dietary requirements. The majority of our menus can be adapted for wheat free or gluten free diets and we have included vegetarian and vegan choices within our pack. All specific dietary requirements must be agreed in writing at least 14 days before the event.
Hire Service
For larger events, or events held
in a marquee, crockery, cutlery, glassware and table linen may have to be hired in at a separate cost to the menu quote.
We have a fantastic relationship with local hire companies and do this regularly so can advise on what you will need to make sure nothing is forgotten. Please discuss your hire requirements with us and we will list this separately in your quote.
At the end of the event we will clear and pack away as much as we possibly can. However, please be aware that your guests may still require the use of the hired glasses, or if you are providing your own evening food that is served after we have left, it will not always be possible to clear away all items.
Once our staff have left for the evening it is the responsibility of the client to ensure that all hire items are returned to the crates that we will leave neatly stacked in the catering marquee/kitchen.
We also ask that any linen that we were unable to clear away is placed in the clear linen bags, again left in the catering marquee/kitchen.
All hired equipment will be collected by the hire company via prior arrangement with ourselves.
Marquee and Venue Information
When catering for a marquee event there are a few things we will require:
A 9m x 9m (30ft x 30ft) marquee kitchen. In here we would require a minimum of 10 trestle tables (6ft x 2ft 6inches) and access to a minimum of 6 electric points.
We will require access to a water supply, preferably within 50 metres of the catering marquee, and the ability to park our catering vans close to the catering marquee.
Remember to bear in mind the refrigeration of drinks. We would advise hiring a chiller van to transfer all your drinks into. We
are more than happy to discuss our requirements with your marquee company and can discuss the hire of any extra tables, chiller vans etc with our suppliers.